(Amended March 2016)
Below is the RULES AND REGULATIONS OF TYNEDALE CRICKET CLUB
incorporated within TYNEDALE SPORTS CLUB
Click here to see Tynedale Tigers Junior Cricket Club Constitution
TYNEDALE CRICKET CLUB incorporated within TYNEDALE SPORTS CLUB
The name of the Club (hereinafter called “the Club”) shall be Tynedale Cricket Club.
- Crest and Colours
The Club crest and colours shall be in accordance with patterns approved by the General Committee.
- Aims and Objectives
- To foster, provide facilities for, and promote participation in the sport of cricket at all levels within the community and within the sport, providing opportunities for recreation, coaching and competition without discrimination and to provide dressing rooms for changing and accommodation of social activities.
- To manage Tynedale Cricket Club.
- To ensure that all members, playing and non-playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and by the Laws of Cricket.
- To ensure a duty of care to all members of the club by adopting and implementing the ECB ‘Safe Hands – Cricket’s Policy for Safeguarding Children’ and any future versions of the Policy.
- To ensure a duty of care to all members of the club by adopting and implementing the ECB Cricket Equity Policy and any future versions of the Policy.
- To encourage all members to participate fully in the activities of the club.
- To purchase, take on lease, or in exchange, hire or otherwise acquire any real or personal property or apparatus, equipment and other items and any rights or privileges and to construct, maintain and alter any buildings, erections or works necessary or convenient for the work of the Club.
- To sell, improve, manage, develop, let, mortgage, dispose of or turn to account, exchange, let out on hire or otherwise deal with all or any of the property or assets of the Club as may be expedient.
- To employ officers, servants and employees of all sorts; and to remunerate them and pay or make provision for pensions, gratuities and like benefits for any persons who are or have been officers, servants or employees or their dependents.
- To borrow or raise money for the purpose of the Club on such terms and on such security as may be thought fit.
- No portion of the income or property of the Club shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise howsoever by way of profit, to the members of the Club or third parties and all surplus income or profits shall be invested in the Club.
- To invest the monies of the Club not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions (if any) and such consents (if any) as may for the time being be imposed or required by law and subject also as hereinafter provided.
- To accept donations, gifts, loans, subscriptions and other assistance in furtherance of the objects of the Club and to conform to any proper conditions upon which the same may be made.
- To do all such other things as are incidental or conducive to the attainment of the above objects or any of them.
- The club may have different classes of membership and subscription on a non discriminatory and fair basis. The club will keep subscriptions at levels that will not pose a significant obstacle to people participating. All members over 18 years of age on 1st April in any year, other than Social Members, shall be designated as Senior Members. All Members under 18 years of age on the 1st April in any year shall be designated as Junior Members. The club must provide within its membership for juniors to be individual members of the club. Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirements of Cricket as a particular sport. The categories of Membership shall be determined by the General Committee and submitted to a General Meeting for approval. The Club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Appeals against such a decision may be made to the Club’s Appeal Committee and decided by a majority vote see rule 5.3.
- No person shall be eligible to take part in the business of the club or eligible for selection for any club team unless the appropriate subscription has been paid by the specified date or membership has been agreed by the Committee.
- All Senior Playing Members and Senior Non-Playing Members shall have the right to vote at General Meetings of the Club appropriate to their category of membership. All Vice Presidents and Honorary Life Members shall have the right to vote at General Meetings of the Club appropriate to their category of membership. Junior Members and Social Members do not have the right to vote at General Meetings of the Club.
- The Annual Subscription, appropriate to each category of membership, shall be determined by the General Committee and shall be submitted to a General Meeting for approval. The recommendations of the General Committee shall only be defeated by two-thirds of those attending and voting, voting against such recommendations at the said General Meeting.
- Every applicant who wishes to be admitted as a member should submit an application form completed, in full, by the applicant to an Official of the Club or to the Membership Secretary.
- Every applicant for membership shall come up for election by the General Committee. Election shall be by simple majority of those voting. On admission, the new Member shall be entitled to all the benefits and privileges of membership and be bound by such Rules from the date of such election.
- The financial year of the Club shall commence on 1st October in each year. The annual subscriptions agreed at the Annual General Meeting shall be in respect of all playing activities commencing in that calendar year, i.e. 1st January, and in respect of social subscriptions, commencing in the following calendar year. The General Committee shall have the right to take suitable disciplinary action including action under Rule 5.1 in respect of subscriptions which are unreasonably overdue.
- Each Member shall notify any change of address to the Club Secretary or to the Membership Secretary. All notices sent to the Members by post or by hand or by email, shall be deemed to have been delivered within four days of despatch.
- Discipline and Appeals
- The General Committee shall have power to terminate any membership but, for the purpose of this rule, a vote of not less than two-thirds of the General Committee present and voting at such a meeting shall be necessary. Before the General Committee terminates any membership, the Member concerned shall be given seven days notice in writing stating the date and time of the meeting and details of the complaint(s) and shall have the right to appear before the General Committee and be accompanied by a friend or other representative to answer such complaint(s) and may call reasonable evidence on his or her own behalf.
- All complaints regarding the behaviour of members shall be made in writing to the Secretary, who, if he or she is unable to deal with them, shall submit them to the General Committee. An employee of the Club may be reprimanded only by the Officer of the Club empowered by the General Committee.
- There shall be a right of appeal to the General Committee against either the finding or the sanction imposed or both following disciplinary action being taken. The General Committee shall appoint an Appeals Committee (a maximum of three) which shall not include members involved with the initial disciplinary hearing but may include non members of the club. The Appeals Committee shall consider the appeal within seven days of the Secretary receiving the appeal. The individual submitting the appeal shall be entitled to be accompanied by a friend or other representative and to call witnesses. The decision of the Appeals Committee shall be final and binding on all parties.
- The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within seven days following the hearing.
- The Officers of the Club shall be a President, Secretary and Treasurer as the General Committee shall determine, and Members of the General Committee.
- An Honorary or Paid Secretary shall have the custody of all documents belonging to the Club. He or she shall conduct the correspondence of the Club, carry out any duties assigned to him or her by the General Committee and be responsible for the keeping of full and correct minutes of all proceedings of the General Committee. He or she shall be an ex-officio Member of all committees of the Club. An Assistant Secretary or Secretaries may be appointed for such purposes as the General Committee may think fit. The General Committee shall have the right to dismiss Honorary, Paid or Assistant Secretaries.
- An Honorary or Paid Treasurer shall keep the Accounts of the Club and make up the Annual Statement of Accounts and Balance Sheet of the Club to the 30th September in each year. He or she shall be an ex-officio Member of all committees of the Club. An Assistant Treasurer or Treasurers may be appointed for such purposes as the General Committee may think fit. The General Committee shall have the right to dismiss Honorary, Paid or Assistant Treasurers.
- Management Committee
- The entire management of the Club (except as otherwise provided in these Rules) shall be exercised by the General Committee in the best interests of all Members.
- The General Committee shall consist of:-
- The President (Elected).
- Honorary Secretary (Elected) or Paid (and non-elected and non-voting) Secretary.
- Honorary Membership Secretary (Elected).
- Honorary Treasurer (Elected) or Paid (and non-elected and non-voting) Treasurer.
- Eight other Members elected at the Annual General Meeting
- Two nominees from the Social Members Section.
Only Senior and Social Members of the Club may sit on the General Committee.
- The General Committee shall have the power to fill any casual vacancies and may co-opt up to three additional General Committee Members.
- At the first meeting of the General Committee following the Annual Meeting of the Club, the General Committee shall appoint a Chairman.
- The General Committee shall meet at least once a quarter to consider the Accounts and arrange the affairs of the Club. A Quorum shall consist of 6 Members. Minutes shall be taken of all proceedings of the General Committee and shall be open to the inspection of any Member of the General Committee applying to the Secretary.
- The General Committee may, by notice sent to Members not less than ten days before the date fixed for such Meeting, or by notice published in the local press, not less than ten days before such Meeting, and also displayed in a prominent place in the Clubhouse, at any time for a special purpose, call a Special General Meeting, and they shall do so forthwith by notice sent or published as aforesaid, upon the request in writing of any twenty Senior Members of the Club. Such request and notice shall state the purposes for which the Meeting is required. No resolution shall be deemed passed at such Meeting unless it is carried by at least two-thirds of the Members present and voting. The decision of any such Meeting shall be binding on the General Committee.
- The General Committee may, from time to time, appoint such committees as they deem necessary or expedient, which shall conduct their business within the terms of reference, and in accordance with the directors of the General Committee and shall report their deliberations to the General Committee for confirmation or otherwise. Such committees shall not have powers to act without confirmation by the General Committee, unless plenary powers have been given.
- The General Committee shall have the power to make, vary and revoke Bye-Laws regulating the internal affairs of the Club, provided the same are not inconsistent with these Rules. Such Bye-Laws shall be posted in some conspicuous part of the Club premises and shall be binding on all Members until repealed by the General Committee or set aside by resolution of a General Meeting of the Club.
- These Rules may be added to, repealed or amended by resolution at any Annual or Special General Meeting, provided that no such resolution shall be deemed to have been passed unless it is carried by at least two-thirds of the Members present and voting. The Secretary shall, within 28 days of any alteration to these Rules or any Bye-Laws affecting Licensing Matters, give written notice thereof to the Authorities specified in the Licensing Act 1964 or any amendment thereof.
- In the event of any dispute or difference of opinion arising as to the meaning of any of the Rules or Bye-Laws of the Club the General Committee shall have the powers to determine the sense in which the doubtful Rules shall be taken. Such decision shall be recorded in the Minutes of the General Committee proceedings and shall, on all subsequent occasions, be binding on the Club and its Members. The decision of the General Committee upon any question of interpretation or upon any matter affecting the Club and not provided for in these Rules or Bye-Laws of the Club or any section thereof, shall be final and binding on the Members.
- Annual General Meeting and General Meetings
- The Accounts and the Balance Sheet of the Club to the 30th September in each year or as soon as practicable thereafter, shall be reported upon by an appropriately qualified person appointed by the General Committee and after being reported on be circulated amongst Members. A copy of the Accounts and Balance Sheet shall be posted in the Clubhouse at least ten days before the Annual General Meeting and a copy made available to any Members on request.
- The Annual General Meeting of the Club shall be held not later than the last Friday in March in every year, on a date and at a time fixed by the General Committee, to transact the following business:-
- Confirmation of the Minutes of the previous General Meeting.
- To receive and, if approved, to adopt the statement of the Club’s Accounts to the end of the preceding financial year.
- To elect a President, Secretaries and Treasurer (under Rule 6.2).
- To elect eight members to the General Committee (under Rule 6.2).
- To agree subscriptions (under Rule 4.4).
- To elect Honorary Life Members.
- To appoint a reporting party in respect of the accounts.
- To elect Members of the Clubhouse committee in accordance with Rule 8.9.
- To consider and if thought fit, to pass any resolution of which written notice of motion has been given. Such notice must be in the hands of the secretary not less than 28 days prior to the Annual General Meeting.
- To inform Members of any special matter which the General Committee desires to bring before the Members and to receive suggestions from Members for consideration by the General Committee.
- Notice convening the Annual General Meeting, together with Accounts, shall be sent to Members not less than 10 days before the Meeting and shall specify the matters to be dealt with.
- No business shall be transacted at any General Meeting of the Club unless a Quorum of Members is present at the commencement of such business. A Quorum shall consist of 10 Members entitled to vote in accordance with Rule 4.2. If, within half an hour from the time appointed for the Meeting, a Quorum of Members be not present, The Meeting, if convened upon requisition of Members, shall be dissolved. If any other case, it shall stand adjourned, in which case the Chairman of the Meeting shall nominate a date, time and place for the adjourned meeting to be held, which Meeting must take place within 14 days of the adjourned Meeting. If, at such adjourned Meeting, a Quorum of Members be not present, the Members present shall form a Quorum.
- No amendment (other than a motion for adjournment) shall be moved to any resolution proposed at any Annual General or Special General Meeting of the Club, unless written notice thereof shall have been sent to the Secretary not less than 7 days previous to the meeting. Whenever any such notice shall be given, it shall forthwith be posted in the Clubhouse.
- The President shall preside as Chair at every Annual General or Special General Meeting at which he or she is present and in his or her absence, the Chairman of the General Committee shall preside.
- Honorary Life Members shall be elected at the Annual General Meeting of the Club. They shall be selected from persons who have given valuable service and benefit to the Club. Nominations for Life Members must be approved by the General Committee before submission to the Annual General Meeting for election.
- The General Committee shall have the power to appoint Vice-Presidents of the Club
- The purchase for the Club, and the supply of the Club of intoxicating liquor, shall be managed by a Clubhouse Committee consisting of 5 Senior Members of not less than 1 year standing, entitled to vote in accordance with Rule 4.2 and elected at the Annual General Meeting. The Clubhouse Committee shall ensure that the provision of such liquor is controlled and conducted in a manner which conforms to the Law and Rules of the Club.
- The Club shall be registered in accordance with the provisions of the Licensing Act 1964 and any amendment or re-enactment thereof.
- For the better management of its affairs, the Clubhouse Committee shall have power to make, vary or revoke Bye-Laws, which shall be submitted for the approval of the General Committee, and when so approved, become operative and take effect and be deemed to have equal force and authority as if incorporated in these Rules.
- Unless authorised by the Clubhouse Committee, no person shall, at any time, be entitled to receive at the expense of the Club, any commission, percentage or similar payment on or with reference to purchase or sales of intoxicating liquor by the Club nor shall any person directly or indirectly, derive any pecuniary benefit from the supply of intoxicating liquor, by or on behalf of the Club, to Members of Guests apart from any benefit accruing to the Club as a whole and apart also from any benefit which a person derives indirectly by reason of the supply, contributing to a general gain from the carrying on of the Club.
- Equal Opportunities
The Club has an equal opportunities policy. It is open to the whole community and is committed to providing equal opportunities in pursuit of its objectives regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.
If at any General Meeting of the club, a resolution be passed calling for the dissolution of the club, the Secretary shall immediately convene a Special General Meeting of the club to be held not less than one month thereafter to discuss and vote on the resolution.
If at that Special Meeting, the resolution is carried by at least two-thirds (three quarters) of the Full Voting Membership present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the club and discharge all debts and liabilities of the club.
The Committee will then be responsible for the orderly winding up of the club’s affairs.
After settling all liabilities of the club, the Committee shall dispose of the net assets remaining to one or more of the following:
- To another club with similar sports purposes which is a registered charity and/or
- To another club with similar sports purposes which is a registered Community Amateur Sports Club and/or
- To the Sport’s governing body for use by them for related community sports.
Tynedale Cricket Club hereby adopts and accepts this Constitution as a current operating guide regulating the actions of all members.
SIGNED (CLUB CHAIRMAN)
SIGNED (CLUB SECRETARY)